The date by which employers have to submit their Workplace Skills Plan (WSP) and the Annual Training Report (ATR) to their SETA’s is fast approaching. It has been brought forward to 30 April 2014 (having previously been 30 June of each year).
To ensure a smooth application process in April 2014 we would recommend the following.
REGISTRATION WITH YOUR APPROPRIATE SETA
If your organisation has previously not submitted an ATR or WSP you must contact SARS to determine which SETA your organisation has been allocated to, quoting your SDL number. If you are a company the Public Officer will be required to make the enquiry.
APPOINTMENT OF A SKILLS DEVELOPMENT FACILITATOR (SDF)
A Skills Development Facilitator (SDF) must be appointed as soon as possible. The SDF’s role is to prepare for the submissions as well as acting as a link between your organisation and the allocated SETA. The SDF can either be a designated employee or an external agent.
PREPARATION OF THE 2014/15 WSP
A Training Needs Analysis (if not already done) must urgently be conducted so that planning and budgeting for the 2015 WSP can begin.
PREPARATION OF THE 2013/14 ATR
The majority of the planned training in terms of your previously submitted WSP should have been completed by now. If not your organization has a window until 31 March 2014 to complete the training.
An up to date record of all internal and external training interventions and the demographics of the learners must be available and collated as soon as possible as this is core to the reporting for the ATR. Supporting information required by the SETA for audit purposes includes, accurate registers (completed on the day of training) and copies of any certificates issued. The need for signed registers is essential, as the invoices provided by trainers often don’t reflect the date of training or the persons attending and it is exceptionally difficult to compile these records retrospectively given the turnover of staff.
WHY SUBMISSIONS ARE IMPORTANT
The submission of ATR’s and WSP’s is important if an organisation wishes to claim it’s mandatory grant refund (20% of the Skills Development Levies contributed) as well as to be eligible for discretionary grants and other opportunities offered by the SETA’s (learnerships, apprenticeships, etc.).
It ensures that organizations properly plan for the training of their employees.
It is now a requirement for your organisation to make the necessary submissions in order to be rated under Skills Development Element of the new BBBEE codes.
Should your organisation require assistance with the above mentioned submissions, please contact Theresa Peddie at email@example.com.