After the publication of certain articles, we received numerous requests for some forms & documents. The below are now temporarily available to download for free. If you are an employer and require further assistance please do not hesitate to contact us.
COVID-19: RESOURCES & EASY AID GUIDE(S) FOR MANAGING OF THE CORONAVIRUS
NB. Please note that you cannot bring a TERS application (submitted by employer) and a normal UIF application (made by employee, but assisted by employer) at the same time. Our article/update explains on how to deal with this.
1. TERS: COVID-19: RESOURCES & EASY AID GUIDE(S) FOR MANAGING OF THE CORONAVIRUS (This application is brought by the employer.)
- Send a blank email to Covid19ters@labour.gov.za to receive an automated response with the relevant forms and other requirements.
- Copy of Excel Spreadsheet
- EASY GUIDE (how the Memorandums of Agreement work)
- Memorandum of Agreement (TERS) between Employer and UIF (See draft agreement)
- Guidelines to convert Excel File to CSV file
- Guideline UIF COVID19TERS - Video of application process (25 May 2020)
- Guideline UIF COVID19TERS - How to apply (25 May 2020)
- Guideline UIF COVID19TERS - How to apply for May benefits
- Guideline UIF COVID19TERS - After application support (13 May 2020)
- Guideline UIF COVID19TERS - After application support (27 May 2020)
- Guidelines for online submissions of UIF TERS claims (for employers)
- Guidelines for online submissions of UIF TERS claims (for employees)
- Directive: COVID-19 TERS Directive (GG No.43161 26 March 2020)
- Directive: COVID-19 TERS Directive amendment (GG No.43216 8 April 2020)
- Directive: COVID-19 TERS Directive amendment (16 April 2020)
- Directive: COVID-19 TERS Directive amendment (GG No.43265 5 May 2020)
- Directive: COVID-19 TERS Directive amendment (GG No.43330 30 April 2020)
- Directive: COVID-19 TERS Directive amendment (25 May 2020)
- Directive: Covid-19 TERS Directive extended to 15 August 2020 (11 Aug 2020)
- Directive: Covid-19 TERS Directive extended beyond 15 August 2020 (GG 4 Sept 2020)
- Update by UIF (dated 14 October 2020) re C19TERS developments
- Statement by DEL (dated 16 September 2020) on who is still eligible for C19TERS
- Statement by DEL (dated 15 September 2020) re extension of C19TERS reporting dates
- Update by UIF (dated 3 September 2020) re C19TERS developments
- Statement by DEL (dated 21 August 2020) re TERS Extension Jul-Aug 2020
- Statement by DEL (dated 12 August 2020) re opening of C19TERS claims for July/August 2020
- Statement by DEL (dated 21 July 2020) re extension of C19TERS until 15 August
- FAQ’s: Covid-19TERS FAQ’s_2020-09 Update
- FAQ's: Covid-19TERS FAQ's with calculation guidelines_2020-04-27
- FAQ's: General FAQ’s about uFiling
2. Normal UIF BENEFITS & APPLICABLE FORMS (These documents are provided by the employer and the application is brought by the Employee. Employer may assist with the actual submission of the application by emailing it to the relevant email address and indicated in the UIF easy guide listed below)
2.1 (a) EASY AID GUIDE FOR EMPLOYERS/EMPLOYEES FOR UIF BENEFITS (PDF-DOWNLOAD)
2.1 (b) UIF EASY AID GUIDE FOR ELECTRONIC CLAIMS (PDF-DOWNLOAD)
2.1.1. REDUCED WORK TIME BENEFIT (Short Time/Temporary Lay-off)
The applicable Forms are:
- UI19 and UI2.7 (completed by Employer)
- UI2.1 (application form)
- UI2.8 (bank form completed by the bank)
- A letter from the Employer confirming Reduced Work Time or Temporary Lay-off due to the Coronavirus
- Copy of ID document
Also see “UIF Easy Guide for Electronic claims”.
2.1.2. ILLNESS BENEFITS (14-DAY QUARANTINE)
The applicable Forms are:
- UI19 and UI2.7 (completed by Employer)
- UI2.2 (a portion of which is completed by the Doctor)
- UI2.8 (bank form completed by the bank)
- Copy of ID document
- Employer-Letter-Covid19
- Employee-Letter-Covid19
2.1.3. DEATH BENEFITS
The applicable Forms and required documents are:
- UI19 and UI53 (completed by the Employer)
- UI2.5 or UI2.6
- Death Certificate
- ID of deceased and applicant
- UI2.8 (bank form completed by the bank)
- Copy of ID document
OCCUPATIONAL HEALTH AND SAFETY (COVID-19 RELATED)
- Consolidated Directions on Occupational Health and Safety Measures for workplaces (GG43751 dated 1 Oct 2020)
- Guideline_Covid-19_Workplace-Data-Submission_Dept of Health 19 Aug 2020
- Directive_COIDA_Covid-19 (GG no. 43540 dated 23 July 2020)
- Consolidated Direction on Occupational Health and Safety Measures for workplaces (GG43400 dated 4 June 2020)
- Guideline_Covid-19 Accommodation of vulnerable employees at the workplace (Dept of Health 25 May 2020)
- Guideline_Covid-19 Symptom monitoring and management (Dept of Health 19 May 2020)
- Regulations General Covid-19 restrictions (See section 5 and Annexure E) (GG no. 43258 dated 29 April 2020)
- Health & Safety Directive_Covid-19 Workplace readiness (GG43257 dated 29 April 2020)
- Notice_COIDA_Covid-19 (GG no. 43126 dated 23 March 2020)
OTHER USEFUL RESOURCES FOR MANAGING OF CORONAVIRUS AND ITS CONSEQUENCES IN THE WORKPLACE
- Short time and Temporary lay-off agreements - available to paying subscribers of Labourwise Online Advisory Service only. If you are a subscriber please contact us for this information.
- Employee leave during Coronavirus COVID-19 : South African Government
- Permit for employees - Covid-19 Essential or Permitted service
- Snapshot Easy Guide
- COVID-19: Guideline - Workplace Preparedness
- TERS BENEFITS GUIDELINE (NON COVID-19 RELATED)
- Directive: Covid-19 Small business (12 May 2020)
- Directive: Covid-19 Sale of clothing footwear and bedding (12 May 2020)
- Directive: Covid-19 Sale and repair of cars (12 May 2020)
- Regulations_20 May_Covid-19 restrictions_Level 4
- Regulations_20 May_Covid-19 restrictions_Level 3
- Regulations_19 June_Covid-19 Personal Care Services_ Level 3
- Regulations_25 June_Covid-19 restrictions_Level 3
- Regulations_29 June_Covid-19 Tourism_Restaurants_ Level 3
- Regulations_12 July_Covid-19 restrictions_Level 3
- Regulations_17 August_Covid-19 restrictions_Level 2
- Regulations_18 September_Covid-19 restrictions_Level 1
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"MINIMUM WAGE INCREASE FROM 1 MARCH 2020" ~published 21 February 2020
GG-NMW-March2020
"PARENTAL BENEFITS - WHAT YOU NEED TO KNOW" ~November 2019 (pdf update)
Parental Benefits - What you need to know
"MINIMUM WAGE WHOLESALE & RETAIL - CORRECTION" ~published 18 October 2019
Wholesale & Retail minimum wage table - Correction
"THE RIGHT TO A PRE-SUSPENSION HEARING" ~published 21 May 2019
Form 1.4b Notice of disciplinary hearing&suspension
Form 1.4c Suspension only
Comments
What is the procedure to follow for request to go into 14 day isolation if an employee claim to have been in contact with someone that was in contact with someone that was tested positive.
The employer and employee have to agree. You need to fill in the relevant forms – Illness Benefits (14 day Quarantine) heading at https://www.labourwise.co.za/downloads/topical-temporary-download
Good day Jan. I have to apply for UIF Ters Illness benefit for one of our employees.
Downloaded your documents, do I just send an email as I don’t see the option on the online site.
Anke
Two points:
Point 1. At this stage it would seem that the way to submit it is via the email addresses towards the end of the FAQ’s document at https://www.labourwise.co.za/wp-content/uploads/2020/04/Covid-19TERS-FAQ-with-calculation-guidelines_2020-04-27.pdf
Point 2: At this stage it would seem that the C19TERS directive will not be extended beyond June. This in all likelihood means the “quarantine” illness benefits would only be available for illness until the end of June (We have not been able to verify this, though). However, employees should be able to claim for normal UIF (reduced worked time) benefits – also available on our free downloads page.
We have less than 10 employees and have received TERS UIF for April paid directly to the employees.
Now when I need to load the application for May the site requires Approval/Acceptance Letter between Employer and Employees as well as Proof of payment of TERS UIF employee. We obviously do not have such as the UIF was paid directly to the employee but the site does not allow for any other option. Please assist with advice
Instead of the “Approval/Acceptance” letter, you can submit a letter explaining your particular situation.
We see all the guides we follow but I personally applied for the uif and get an SMS promised to get the response after 35day till today I even doubt there is any claim which is being done yet.
You should be able check the status online on the UIF portal. Alternatively phone the helpline 0800 030 007
I have manually filled in the spreadsheet for UIF claim for my gardener and domestic worker and have converted it into a CSV file and emailed it back to covid claims.
Is this all I need to do as the Employer.
As long as you have followed all the prescribed steps you should be ok.
Very helpful
Thanks for the relevant forms
This was very helpful
How can I get the forms to my domestic workers if they are not at work and they all don’t have email and computers(U12.1)
You will have to wait until the end of the lock-down. Alternatively, you can submit claims via the Covid-19TERS process which is all online.
What email do we use to send Temporary lay off forms to. This is from 01 July
If you are referring to UIF claims for terporary lay-off after 1 July, you need to submit the UIF (Reduced Work Time) forms – see https://www.labourwise.co.za/downloads/topical-temporary-download